You can never be too organized, especially if you’re a business owner. With improved organizational skills, you can use your time as efficiently and effectively as possible. More organization means more productivity — and ultimately, profitability.
Hone your business organization skills today with these 5 simple tips.
Eliminate unneeded files and folders by going paperless. Not only will this reduce clutter, it’ll make things easier to find. Instead of searching through piles of paperwork for one document, you’ll have all of your files readily available and easy to find at the click of a button. Plus, going paperless can reduce costs. (All that paper costs money, you know.)
While you’re in purge mode, get rid of anything else you don’t need… like those file cabinets you used before going paperless. Ditch unused furniture or old, outdated equipment. Pretty much anything covered with dust is probably ready to be donated or tossed.
Organize Your Inbox.
If you’re like most business owners, you spend a lot of time on your email. With a constant flow of messages from clients, customers, vendors, employees and more, taming your inbox will save time and improve focus. Create separate folders for different groups, and organize them accordingly. De-clutter your inbox by unsubscribing from junk mail and unneeded mailing lists, too.
Use the Cloud.
Cloud computing can redefine how you do business. With a reputable cloud storage service, your files will be safe and accessible at all times. This flexibility is alluring, as you can access documents and information from any device at any place at any time. Cloud computing also improves collaboration with coworkers. With tools like Dropbox and Google Drive, multiple people can access files at the same time, allowing them to upload, edit or comment on documents simultaneously. These tools often provide free versions, so you’ll save on costs too.
Factor Your Invoices.
If you have clients on multiple fixed-payment schedules, it can be easy to lose track of who owes what and when payments are due. Slow-paying clients can also place a burden on your cash flow, hindering your ability to pay employees, pay bills, upgrade equipment and perform other business operations.
If you find yourself in this position, invoice factoring with TBS Capital Funding is an easy, intelligent solution to help you organize invoices and grow your operations. We purchase your invoices for same-day cash. That instant cash flow helps you maintain sufficient capital to accept larger clients, hire more people and keep your business booming. With factoring, you avoid debt liabilities and long-term commitments.
Clean Your Desk.
A clean desk means a clear mind. A tidy desktop can reduce stress and enhance your ability to work. With no distractions to diminish your focus, you can better concentrate on the task at hand. A clean desk can also communicate professionalism to your customers and employees. Use desk and drawer organizers, like cups for pens and trays for paper. Designate specific desk drawers for specific supplies, and pair commonly used supplies together (like envelopes and stamps or rubber bands and paperclips).
More organization. More productivity. More profit. What more could you ask for? With a structured environment and a little housekeeping, you’ll be on the road to a bigger bottom line.